Automate Accounting Reports for Your Gym Using Stripe, Quipu, or Xero

If you work with a gestor (tax advisor or accountant in Spain), you’ll need to provide regular reports of your gym’s income. Instead of downloading Stripe exports and sending them every month, you can automate this process—saving time , reducing manual errors , and making life easier for your gestor.

Option 1: Quipu + Zapier Integration

Quipu is a leading accounting tool in Spain, built for small businesses and gestors. You can connect Stripe and Quipu using Zapier to automate your income reporting.

1. Check if your gestor already uses Quipu.
2. Create a Zapier account (if you don’t have one).
3. Set up a Zap:
   • Trigger: New Payment in Stripe
   • Action: Create Invoice or Add Income in Quipu
4. Map the fields (amount, client name, payment date, description, etc.)

Now, every Stripe payment will create a matching invoice or income entry in Quipu—ready for your gestor, with zero manual exports.

Option 2: Stripe Directly with Xero

If your gestor uses Xero (popular internationally), you can connect Stripe directly:

• Automatically sync Stripe payments, fees, and refunds to your Xero ledger.
• Match payouts to invoices and reconcile with your bank.
• Full visibility for your accountant, with no manual uploads.

Get started here: Xero + Stripe integration

Which Should You Use?

• If you’re in Spain: Ask your gestor if they use Quipu. If so, set up the Zapier integration for true hands-off reporting.
• If your gestor uses Xero: Connect Stripe directly—ideal for gyms outside Spain or those needing advanced features.

Manual Option (for Small Gyms)

You can always download a CSV report of payments from Stripe. Go to Stripe → Payments and use Export. This is fine for low-volume gyms or gestors not using accounting software.

Automating your income reports frees up your time, reduces accounting mistakes, and helps you and your gestor focus on growing your business—not paperwork.

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