Schedule Insights: Optimize Your Timetable for Growth and Retention

Your timetable isn’t just a calendar—it’s your gym’s engine for client growth and retention. Schedule Insights in Orlo give you deep, actionable data about every class you run: which sessions are thriving, which struggle, and exactly what you can do to improve.

Why Schedule Insights Matter for Retention

The #1 reason clients leave a gym isn’t price—it’s fit. The right class at the right time, with the right trainer, keeps people coming back. The wrong class, an inconvenient slot, or a missed opportunity can mean a lost client.

Orlo’s Schedule Insights show you what’s working (and what’s not) in your weekly timetable—so you can fine-tune your schedule, adapt to client demand, and maximize every slot.

What You’ll See in Schedule Insights

Attendance Trends: Instantly see the average check-in rate for each recurring class or event. Spot which sessions fill up and which are quiet, so you can adjust or reallocate resources.
Waitlist Metrics: See what percentage of classes have a waitlist and the average number of clients waiting. Use this to add more capacity at peak times—or launch new sessions where there’s proven demand.
Average revenue per class: Uses the past 30 days of revenue and bookings to show how much income each session generates.
Overall Rating & Feedback: Get the average client rating for each session, plus a live feedback summary (AI-powered) that highlights what clients are loving—or what needs fixing.
AI Recommendations: Orlo’s AI reviews attendance and feedback, giving you simple, actionable suggestions to improve your schedule and boost client happiness.
Top Attenders: See your most loyal members for each class—perfect for rewarding consistency and understanding what keeps them engaged.
Templates Used: Track which class plans and workout templates are used most often, helping you maintain variety and quality.

How to Use Schedule Insights for Real Results

Match classes to client needs: Use attendance and waitlist data to run the right class, at the right time, with the right trainer. ‍
Spot gaps and opportunities: Low attendance? Try changing the time, the class format, or the coach. Long waitlists? Add more capacity or extra sessions.
React quickly: The data updates every week—so you can adjust in real time, not just once a quarter.
Deliver a better client experience: Happy clients come back. Use feedback and AI advice to fine-tune classes and keep clients loyal.

What Makes Orlo’s Schedule Insights Unique?

All-in-one view: Instantly see key metrics for every class on your schedule—attendance, ratings, waitlists, and more—on one page.
Trainer filtering: Drill down by trainer to see who’s driving the best results, so you can match the right coach to the right session.
AI-powered improvement: Let Orlo surface patterns and suggestions from your data—so you’re always one step ahead.
Actionable details: Click into any event for deeper analysis, top attenders, templates, and full feedback history.

Why Your Schedule Is the Heart of Retention

No amount of marketing can compensate for the wrong timetable. Clients leave not because your gym is “bad,” but because your offer doesn’t match their real life. The schedule is where your strategy meets reality.

Are your best classes at the most convenient times?
Are you running sessions people want—but not at the hours they need?
Could one change to the schedule unlock 20% more attendance?

Orlo’s Schedule Insights let you answer these questions with data, not guesswork. See what your community truly needs and fine-tune your offer for maximum engagement and retention.

Best Practices

Review Schedule Insights every week and after any timetable changes.
Experiment: Try moving low-attendance classes to new times or swapping formats.
Use waitlist data to add extra slots at peak times—or test new class ideas.
Bring feedback into team meetings to keep everyone focused on client needs.
Reward top attenders or ask for their feedback when planning changes.

Want to retain more clients? Start with your schedule. Orlo’s Schedule Insights make every slot count.

Next: Manage Your Clients