Automate Accounting Reports for Your Gym Using Stripe, Quipu, or Xero

This guide is for gym owners and personal trainers using Orlo to streamline operations, engage clients, and grow their business.

If you're working with a gestor (a tax advisor or accountant in Spain), you’ll need to provide them with regular income reports for your business. Instead of downloading Stripe exports manually every month, you can automate this process to save time and reduce errors.

Option 1: Use Quipu with Zapier

Quipu is a popular accounting tool in Spain, and it supports integrations through Zapier. This allows you (or your gestor) to automatically send Stripe payment data into Quipu.

To set this up:

  1. Ask your gestor if they already use Quipu
  2. Create a Zapier account if you don’t have one
  3. Create a Zap with:
    • Trigger: New Payment in Stripe
    • Action: Create Invoice or Add Income in Quipu
  4. Customize the data fields (amount, client name, description, etc.)

Once set up, each new Stripe payment will automatically generate an invoice or income entry in Quipu, ready for your gestor to review.

Option 2: Use Xero with Stripe integration

If your gestor works with Xero, you can connect your Stripe account directly to Xero’s accounting system.

Key benefits:

  • Automatically import Stripe payments into your Xero ledger
  • Match payouts to invoices and bank transactions
  • Track income, fees, and refunds

For setup instructions, see Xero’s guide here: Xero + Stripe integration

Which should you choose?

  • If you’re based in Spain and working with a gestor: ask them if they already use Quipu. If yes, set up the Quipu + Zapier integration.
  • If your gestor is familiar with international platforms like Xero, or your business is outside Spain, Xero offers deeper accounting features and direct Stripe support.

Still doing it manually?

You can always download a CSV report of payments directly from Stripe. Just go to Stripe → Payments and use the “Export” option. This works fine for small gyms or gestors without modern accounting tools.

Next: Create products and prices

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